Sponsored Projects at The University of Arizona Staff Forms/Other Post Award Administration Proposal Preparation Principal Investigators Handbook

grantsgov

UA Routing Process

Review of Grants.gov Package

Things to Know

UA Routing Process

You may route your signed Proposal Routing Sheet (PRS), Abstract, Budget, and Budget Justification in advance of completing the Grants.gov application package. 

The UA routing process must be completed prior to submission of the application. 

Forward (e-mail, CD, jump drive) the completed application package to Sponsored Projects when you are ready to submit (email:  sponsor@email.arizona.edu).  A Sponsored Project staff member will contact the PI or administrative contact once they have begun review, to verify that the proposal is ready for submission. 

Sponsored Projects will review the application package for required items and common errors, and will work with the PI/PI’s staff to correct any items that might prevent error-free submission.

Sponsored Projects will transmit the application package via the Grants.gov portal, and will send copies of all confirmation emails to the PI and business contact.

Full Review of the Grants.gov package prior to submission

Once your proposal is complete (including meeting UA routing requirements) and ready for submission:

Send the completed file to sponsor@email.arizona.edu, even if you have been working with someone specific in Preaward. Sending the file to a central email address helps us manage and prioritize workload, and you can always be sure that someone is looking at e-mail received at this address, Monday-Friday, 8:00 am to 5:00 pm.

During Review of the final version of the proposal.....

SPS Staff WILL SPS Staff WILL NOT
Review a faxed or emailed copy of your PRS, Abstract, Budget, and Budget Justification (send to sponsor@email.arizona.edu) Conduct a preliminary review of your Grants.gov application package. Do not send the application package until it is complete and ready for submission.
Skim each form for missing fields, common errors, and filenames (to verify file type, when a certain type is required) Open individual attachments. For paper proposals, we do not review the science documents. This does not change with Grants.gov submission.
Review attachments for sponsor-mandated rules, like fonts, margins, page limits, headers/footers, etc.
Review the SF 424 R&R Cover Page Complete missing fields/attachments except for common errors that are easily remedied.
Review the Budget form
Review the Budget Justification
Review the Project Summary
Click the "Check Package for Errors" button to find missing fields
Save the file until submission is complete Maintain a copy of the file after submission. The PI/department are still responsible for maintaining the complete file copy of the proposal (paper or electronic).

Things You Need to Know

Preparing an application for submission to Grants.gov

  1. Download the Adobe Reader software and install it on your computer.
  2. Use Grants.gov's search features to find a funding opportunity, download the application package (forms and instructions).
  3. Read the program solicitation carefully. Pay particular attention to the deadline time – the deadline may be listed as Eastern Standard/Daylight time.
  4. Open the application package with Adobe. Complete all mandatory forms and upload required attachments.
  5. Save the file often; click the “Check for Errors” button.
  6. Route your PRS/budget through Sponsored Projects. Fax review will save you a lot of time.
  7. Bring your original, fully-signed Proposal Routing Sheet to Sponsored Projects with your completed application file. Please allow sufficient time for review and upload.